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Coordinator, Education & Sales

Coordinator, Education & Sales

Job ID 
2017-1188
# of Openings 
1
Job Locations 
CA-Montreal
Category 
Education & Artistry

More information about this job

Overview

MAKE UP FOR EVER is looking for a Coordinator, Education & Sales. Based in the Montreal Office and reporting to the National Education Director, this person will organizes some of the education department’s operational and financial responsibilities as well as support Sales team in the field.

Responsibilities

PROJECT MANAGEMENT

  • Handle all ordering, shipping and tracking of pre-series and gratis orders
  • Research and source venues, catering and other details for trainings, projects

 

TOOL DEVELOPMENT AND INVENTORY

  • Organize and manage storage and delivery of inventory for materials, equipment, collateral, product, pre-series, gratis
  • Keep training room inventory current, clearing out old launches replacing with new launch products

 

BUDGET

  • Pay and track all invoices
  • Responsible for tracking invoices in the Education budget
  • Point person for communication with Accounts Payable and SCC

 

ADMINISTRATIVE SUPPORT

  • Assist the National Education Director with calendar, travel arrangement, T&E tracking and other administrative duties that include processing invoices and expense reports
  • Assist with management education department master calendar 
  • Enter data and updating records when necessary
  • Creating org charts for the field team with goals 

BUILD AND MAINTAIN STRONG RELATIONSHIPS BOTH INTERNAL AND EXTERNAL

  • Foster respect and support within the Education Department, the corporate office, brand partners, external vendors, agencies, contractors and consultants
  • Exhibit excellent interpersonal communication skills, adaptability, efficiency and effective time management
  • Positive and professional attitude; adaptability to change
  • Willing to take direction/able to work effectively in a corporate environment

 

FIELD

  • Liaison between corporate office and field sending updated information
  • Coordinate scheduling, gratis and logistics for Artistry Labs, New Store Opening Trainings and market specific master classes and cluster trainings
  • Build out yearly gratis plan with National Education Director & National Sales Manager to submit forecasts
  • Support field team in day to day operations
  • Managing the gratis orders for the field & all of Canada Sephora gratis + personal & discretionary gratis 
  • Sending updated information for new launche , gondola updates remimders to the field, products in transit in store 2 weeks before every launches 
  • Tracking SS hrs  budgets per departments , edu / sales 
  • Gathering information from the field  for the news letter 
  • Sending gratis to DM , SD and special gratis to the field 

Qualifications

  • 1+ years of experience in administration and production
  • Personality fit with the brand, its DNA, style and spirit
  • Expert in Microsoft Excel and PowerPoint
  • Excellent interpersonal and communication skills
  • Knowledge of retail and makeup artistry skills a plus
  • Team Player & Adaptable to Change
  • Good Analytical Skills
  • Positive Attitude & Desire to Learn