• Receptionist - NYC Academy

    Job Locations US-NY-New York
    Job ID
    2018-1273
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    MAKE UP FOR EVER is looking for a Full-Time Receptionist. Based in the New York Academy and reporting to the Head of Academy, this person will greet all guests and manage general office administrative duties.

    Responsibilities

    Reception Duties

    • Serve visitors at the front desk by greeting, welcoming, directing and announcing them
    • Answer, screen and redirect all phone calls
    • Answer general e-mails about the academy and its courses
    • Maintain appearance of reception and academy areas
    • Receive and sort daily mail, deliveries and couriers
    • Monitor inventory of supplies and place monthly orders for Staples
    • Process payments and deposit cash to the bank

    File Coordinating Duties

    • Check incoming paperwork and make copies for files
    • Maintain an efficient filling system to store all papers and files
    • Enter and update records and database with new files and information
    • Create Course certificates and make copies for the folders
    • Assist with program preparation and logistics, as needed
    • Any other tasks as assigned by the Head of Academy or Academy Staff from time to time

    Qualifications

    • Ability to work Monday – Friday, 9:00 AM – 5:30PM
    • Strong written and verbal communication skills
    • Personal style that is in line with the brand identity, while maintaining an all-black dress code
    • Warm & welcoming demeanor
    • Ability to work independently
    • Ability to operate all equipment and programs necessary to perform the job
    • Associate’s diploma or equivalent

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